ARLINGTON
REGIA
Revised 3-07
LEGION
OF MARY
FORM FOR VISITATION TO PRAESIDIA
Praesidium Name_________________________________________________________________
Parish __________________________________________________________________________
Visitors _______________________________________________________________________
Date of Visit ______________________ Number of Members Present __________________
Officers Present ________________________________________________________________
______________________________________________________________________________
Y
E N
S O NOTES
MEETING TIME AND PLACE
o
o Was
the meeting place adequate?
o
o Do the officers come early to set up?
o
o Was
the altar and meeting place properly set up?
o
o Was
the altar in good condition?
o
o Did the
meeting begin on time?
o
o Was the President’s worksheet prepared in
advance?
ROSARY
o
o Did
members kneel for the rosary?
o
o Did
members use a rosary?
o
o Did
members reverently pray the rosary?
SPIRITUAL READING & STANDING INSTRUCTIONS
o
o Was
the spiritual reading taken from the Handbook or Legion-related books/articles?
o
o Was the reading a suitable length?
o
o Did
members have their handbooks?
o
o If
the first meeting of the month, were the Standing Instructions read?
THE MINUTES
o
o Were
the minutes written in ink or typed?
o
o Were
the minutes complete and written in full sentences?
o
o Did
the reading of the minutes set a good tone for the meeting?
THE ROLL CALL
o
o Did
the Vice President call the roll?
o
o Were there legitimate reasons for excused
absences stated?
o
o Were
absent members noted?
TREASURER’S REPORT
o
o If the
meeting prior to a Council meeting, is a Council donation given?
o
o Are
income and expense items stated?
Y
E N
S O NOTES
ACTIVE RECRUITING REPORT
o
o Did members report on active recruiting contacts?
WORK REPORTS
o
o Were
the reports adequate and audible?
o
o Did
members include the number of calls and contacts,
and names of the place and partners?
o
o If two
members worked together, was the report divided
between the partners?
o
o Were
comments made after each report?
o
o Are religious articles and sacramentals given
out?
o
o Did each member use a notebook?
o
o Were back reports given when a member missed
a previous meeting?
o
o Did all members pay attention to each report?
o
o Were reports called for and excuses received
from all members
including those who were not able to perform their assigned work?
THE CATENA & THE ALLOCUTIO
o
o Do
members stand for the Catena and pray it properly?
o
o Was
the Allocutio given on a Legion topic?
o
o Was
the Allocutio a talk, not a reading?
o
o Was
the Allocutio given by the Spiritual Director. If the Spiritual Director was
not present, was it given by the President or a member designated by the President?
o o Was the Secret Bag quietly passed after the Allocutio?
THE WORK ASSIGNMENTS
o
o Was specific work assigned by the President
to each member?
o
o Is the work assigned in pairs and
substantial?
o
o Is the work appropriate Legion work?
THE HANDBOOK DISCUSSION & OTHER BUSINESS
o
o Did all members participate in the handbook
discussion?
o
o Do the officers report on the Council meeting
and events?
o
o Are announcements made?
OTHER
o
o Does the presidium do Door to Door, including
call backs?
o
o Do members kneel for concluding prayers?
o
o Do members seem to understand the Legion
system?
o
o Was the president in control of the meeting?
o
o Did the officers appear to be prepared for
the meeting?
o
o Do members show respect for each other and
the Praesidium?
o
o Do members participate in discussions?
o
o Were supplies available?
Review of Praesidium Books and Meeting with Officers
o
After the
Praesidium meeting, the visitors should meet with the officers to review the books and discuss findings.
If the books are not available for inspection at that time, tell the President
to bring them to the next Council meeting. If an officer cannot stay, ask him
to leave his books.
o
If there are
any officer vacancies or terms near
completion, discuss efforts being made by the Praesidium and Council to
identify suitable candidates.
o
Ask if they
have officer meetings? Have they had a yearly planning meeting?
o
Have they had
their presidium outing, auxilliary breakfast or event this year?
o
How many
members have Virtus certification and
who are they?
o
Have they had an Exploratio Dominicalis this year?
o
What system
does the presidium use to handle call
backs to Door to Door or any visitation? How long does it take to get back
to a contact?
Y
E N
S O NOTES
PRESIDENT’S BOOK
o
o Does the President maintain worksheets in a
notebook?
o
o Is the worksheet prepared in advance of the
meeting?
VICE PRESIDENT’S BOOK
o
o Is there a roster of active members?
o
o Is there a roster of auxiliary members with
the date last visited?
o
o Is Praetorian/Adjutorian membership noted in
the rosters?
o
o Is there a record of attendance for each
member?
o
o Are probationary members there no longer than
six months
without taking their promise?
SECRETARY’S MINUTES
o
o Are the minutes neatly written or typed?
o
o For meetings prior to a Council meeting, is a
Council donation
noted?
o
o For the first meeting of the month, are the
Standing Instructions
read?
o
o For meetings after a Council meeting, is
there a report on the
Council meeting?
TREASURER’S
BOOK
o
o Were the books audited by two members (other
than the
Treasurer) in the past year?
o
o Are the records kept neatly in ink?
o
o Are donations regularly given to the Council?
o
o Are the sources of funds clearly identified
(e.g.,
Secret Bag, Handbooks)?
o
o Are the reasons for expenditures clearly
identified
(e.g., supplies)
o
o Is there a stipend for a November Mass for
deceased
Legionaries?
o
o Are all expenditures appropriate?
